This is a collaborative post, please read my disclaimer here.
Planning an event comes with a whole lot of trouble and many headaches. Everything has to be organised, arranged, and executed. Still, there is no telling whether the event will go smoothly. Whether you are hosting a party, a formal engagement, or celebrating an occasion, the work seems endless. There are tons of decisions to be made; even trivial ones can impact the event in a critical way. This means you can leave anything to chance.
In addition to all the effort, events are costly. That is right, even a small-scale event can be expensive. There are too many expenses to cover, from food and drinks to entertainment and decorations. These elements are the basics of any event, and you cannot skimp on any of them to avoid going over budget.
You can be smart about how you spend the money. Even on a tight budget, you can organise a great event by knowing where to splurge and where to save. Event rentals can be your biggest source of savings. Event rentals offer flexibility, economy, and convenience.
Why do you Need Rental Items for Events?
Rental items can make life simpler for you while you deal with the challenge of organising an event. Here are just a few reasons why rental items are an absolute lifesaver:
Affordable
Cost is the primary reason renting an item is preferable to buying it. It is fine to spend money on things you know you will be getting use out of in the future. However, when you need a very specific item for a one-time use, then renting it is the only logical choice. A selfie booth hire is the way to go if you need one at an event; owning one doesn’t make sense.
Wide Selection
Companies that offer event rentals offer a wide variety in their collection. Looking for a table? You can find all kinds of different tables to suit your needs. Decorative flowers, chairs, cutlery, you name it, and a rental company will offer a whole range of different options. You are not constrained to select one that you will need to commit to for the long-run because you will be returning it after use. This is particularly useful when you are looking for themed items, things that are hyper-specific but become useless as soon as the event is over.
Ease of Use
Items you rent can be delivered and returned right after use. There is no need to deal with the hassle of storing the items safely. It is a hassle-free transaction. One less thing to worry about is always welcomed.
Top 5 Event Rental Items
You can rent anything from curtains and draperies to furniture and cutlery. Here are the top five event items we recommend you rent instead of purchasing:
Tents and Canopies
If you plan to host an event at home, there is a high likelihood that it will be held outdoors. So, instead of renting a venue, you will need to ensure that outdoor arrangements are carefully made. Otherwise, attendees at the party will not be comfortable.
Special tents and marquees, designed to withstand different weather conditions, can be rented. These provide comfort and ease, especially when the forecast is unfavourable. Additionally, many can be hired alongside temperature-control equipment, such as air conditioners or heaters, depending on the outside weather.
Furniture
We are not talking about a few chairs or tables. Special furniture to accommodate your guests and complement the event. Decadent seating, like plush sofas or high-end dining table sets, can elevate your event. Even a poseur table hire for a unique party experience.
Seating is another critical factor in ensuring your guests are comfortable. They will not be able to enjoy the food or entertainment unless they are relaxed and at ease with the seating situation. Depending upon the type of event, a birthday party, a wedding, or a formal get-together, you can choose the seating. Options include: banquet seating, lounge seating, U-shaped seating, or a combination of different seating styles.
Professional Lighting Systems
Lighting can make or break an event. Unless it is a morning event, proper lighting is necessary. It is not just about having great visuals; a properly lit event is a safety requirement. Professional lighting is a true game-changer. It can help create the overall atmosphere, the vibe you wish to achieve.
It is also impossible to ignore the role lighting plays in capturing pictures. Pictures of the event let you memorialise the key moments; having good lighting will elevate these memories. Professional lighting equipment includes. multiple types of lights, like LEDs, LED panels, spotlights, and light modifiers like diffusers. This equipment is very expensive and requires professional help with arranging and operating it; for example, a festoon lighting hire that requires poles to be put up. This is why renting is the best option.
Continue reading: The 5 Best Items to Rent for Hosting Events at Home
Sound Systems
Similarly, professional lighting and sound systems are exceedingly complex and expensive. Yet you need a good sound system to create a vibe with just the right music and tunes. Maybe your event includes a segment that requires audio, like saying vows at a wedding ceremony. You cannot compromise on your home sound system, which is not appropriate for an event, especially if it is outdoors.
You can rent speakers, mixers, microphones, and more if you want. Often, when you hire a DJ, they bring their own equipment.
Mobile Food Stations
Food matters a lot. Not just how it tastes, but how it is presented. How easy it is for your guests to go and get the food. Mobile food stations can be moved easily to appropriate spots. They offer flexibility, as you can set up the food to suit your own home space. Buffet tables, bars, and even beverage dispensers are all included in this.
Food stations look great and offer convenience. Guests can easily grab food from the station and go back to their seats, and enjoy the meal. Truly a great addition to any event, especially when you want to limit hiring waiting staff. Renting food stations can help you save money by reducing the number of staff required to serve food.
Plan, Execute, Party
It is unfortunate that planning events, even when you are hosting at home, has become such a hassle. Events are supposed to be fun and joyful occasions. Still, you can make life much easier by hiring most of the things you will need for the event.
While we have listed the top five items to consider renting for your event, there are many more you can hire. Everything from niche items like a fake fountain feature to James Bond-themed dinner plates, there is nothing you cannot get for hire if you look hard enough
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